If you want to track billable hours in Monday.com and ensure every minute is accounted for, TimeVibe makes it easy. This guide will show you how to log, analyze, and export billable hours for your team or business—so you can maximize revenue and streamline client billing.
Why Track Billable Hours in Monday.com?
- Ensure every billable minute is captured for accurate invoicing
- Increase revenue by eliminating missed hours
- Provide transparent billing to clients or departments
- Analyze profitability by project, client, or service
- Streamline reporting and reduce billing disputes
Real-World Success: Billable Hours Case Study
A consulting firm implemented TimeVibe to track billable hours in Monday.com. Before, they missed 15% of billable time due to manual tracking. After switching to TimeVibe:
- Billable hours captured increased by 18%
- Invoicing time was cut in half
- Client satisfaction improved with detailed, transparent reports
“TimeVibe helped us track billable hours in Monday.com with zero hassle. Our invoices are now accurate, and our clients trust our reporting.” — Operations Manager, Consulting Firm
How to Track Billable Hours in Monday.com with TimeVibe
- Install TimeVibe from the Monday.com marketplace
- Log time with one click for any billable task, project, or client
- Add custom fields for:
- Client Name
- Project Name
- Billable/Non-billable (toggle)
- Service Type (Consulting, Design, Support, etc.)
- Billing Rate
- Notes for invoice or client context
- Switch between projects and tasks easily and add context to every entry
More Custom Field Ideas for Billable Hours
- Task Category (Meeting, Research, Delivery, etc.)
- Approval Status
- Invoice Number
- Department or Team
- Deadline/Delivery Date
Example: Billable Hours Tracking Board
| Task | Client | Project | Billable | Rate | Hours | Notes |
|---|---|---|---|---|---|---|
| Strategy Session | Acme Corp | Q2 Planning | Yes | $150/h | 2.0 | Onsite meeting |
| Design Review | BluePeak Ltd. | Website Redo | Yes | $120/h | 1.5 | Client feedback |
| Internal Training | – | – | No | – | 1.0 | Non-billable |
Common Challenges & Solutions for Billable Hours
Challenge: Forgetting to log billable time during busy days
Solution: Use TimeVibe reminders and one-click logging to capture every hour as you work.
Challenge: Mixing billable and non-billable work
Solution: Use a billable/non-billable toggle custom field for every entry.
Challenge: Disputes over billed hours
Solution: Export detailed, itemized reports with notes and approval status for transparency.
Challenge: Manual invoicing and reporting
Solution: Export billable hours as CSV, Excel, for fast invoicing and analysis.
Reporting & Export Example for Billable Hours
With TimeVibe, you can export a detailed billable hours report like this:
| Client | Project | Task | Billable | Rate | Hours | Notes |
|---|---|---|---|---|---|---|
| Acme Corp | Q2 Planning | Strategy | Yes | $150/h | 2.0 | Onsite meeting |
| BluePeak | Website Redo | Design Review | Yes | $120/h | 1.5 | Client feedback |
| – | – | Internal Train | No | – | 1.0 | Non-billable |
Export as CSV or Excel for invoicing, client review, or internal analysis.
Team Adoption & Training Tips
- Onboard new team members with a billable hours walkthrough in Monday.com and TimeVibe.
- Gamify time tracking: Celebrate consistent logging with team shoutouts or small rewards.
- Daily standups: Remind the team to log billable hours for yesterday’s work.
- Designate a time tracking champion to answer questions and help with setup.
- Use Monday.com automations to remind the team to log time at the end of each day or week.
Advanced Best Practices for Billable Hours
- Use time data for future project estimates: Analyze past billable hours to improve quoting and resource planning.
- Identify your most profitable clients and projects: Focus your team’s energy where it matters most.
- Spot scope creep early: Compare estimated vs. actual billable hours for each project or client.
- Justify scope changes or additional billing: Use detailed time logs to support change orders.
- Refine your workflow: Use billable hours insights to streamline handoffs, reduce bottlenecks, and improve collaboration.
Frequently Asked Questions (FAQ)
How do I track billable hours for multiple clients?
Use custom fields for client and project, and log time as you switch between tasks. TimeVibe makes it easy to pause and resume timers for different clients.
What if a client disputes billed hours?
Share detailed, itemized reports exported from Monday.com. Include notes and approval status for transparency.
How do I track billable vs. non-billable work?
Use a billable/non-billable toggle custom field for every entry and filter reports accordingly.
Can I automate reminders for billable hour tracking?
Yes! Use Monday.com automations and TimeVibe notifications to prompt your team to log billable hours at key workflow stages.
Try TimeVibe Today
Ready to track billable hours in Monday.com and maximize revenue? Try TimeVibe for Free or Book a Demo to see how TimeVibe can transform your billing and revenue tracking.