For design teams, every minute spent on creative work, client revisions, and collaboration matters. Monday.com time tracking for design teams is now easier than ever with TimeVibe. This guide will show you how to set up seamless time tracking for your design projects, manage client work, and deliver transparent reports—all inside Monday.com.
Why Track Time for Design Teams?
- Capture every billable hour for client projects
- Understand how much time is spent on creative, revisions, and meetings
- Improve project estimates and resource planning
- Provide transparent reports to clients and stakeholders
- Optimize team workflows and collaboration
Real-World Success: Design Team Case Study
StudioX, a creative agency, implemented Monday.com time tracking for design teams using TimeVibe. Before, they struggled with missed billable hours and unclear project timelines. After adopting TimeVibe:
- Missed billable hours dropped by 25%
- Project delivery times improved by 20%
- Client satisfaction scores increased
“TimeVibe made Monday.com time tracking for design teams effortless. Our designers now log time as they work, and our clients love the detailed, transparent reports.” — Creative Director, StudioX
How to Track Design Team Time with TimeVibe
- Install TimeVibe from the Monday.com marketplace
- Log time with one click for any design task, project, or client
- Add custom fields for:
- Client Name
- Project Name
- Design Phase (Concept, Revision, Final, etc.)
- Task Type (Design, Review, Meeting, Admin)
- Billable/Non-billable
- Notes for client or team context
- Switch between projects and tasks easily and add context to every entry
More Custom Field Ideas for Design Teams
- Asset Type (Logo, Website, Ad, Social Media, etc.)
- Revision Number
- Creative Lead/Designer
- Deadline/Delivery Date
- Approval Status
- Priority Level
- Department or Team
Example: Design Team Time Tracking Board
| Task | Client | Project | Phase | Type | Billable | Time Spent |
|---|---|---|---|---|---|---|
| Logo Concepts | Acme Corp | Rebrand 2025 | Concept | Design | Yes | 2h 30m |
| Client Feedback | Acme Corp | Rebrand 2025 | Revision | Review | Yes | 1h 00m |
| Team Sync | BluePeak Ltd. | Website Launch | Final | Meeting | No | 0h 45m |
Common Challenges & Solutions for Design Team Time Tracking
Challenge: Tracking time on multiple revisions and client-requested changes
Solution: Use custom fields for revision number and notes to tag each entry. Filter by asset or revision for reporting.
Challenge: Designers forgetting to log time during creative sessions
Solution: Set up TimeVibe reminders and Monday.com automations to prompt time logging at key workflow stages.
Challenge: Context switching between projects and clients
Solution: Use one-click logging and custom fields to quickly switch and accurately track time for each project.
Challenge: Justifying creative hours to clients
Solution: Export detailed, itemized reports showing time spent on each phase, asset, and revision.
Reporting & Export Example for Clients and Stakeholders
With Monday.com time tracking for design teams, you can export a detailed report like this:
| Client | Project | Asset Type | Phase | Designer | Hours | Notes |
|---|---|---|---|---|---|---|
| Acme Corp | Rebrand 2025 | Logo | Concept | Alex R. | 2.5 | Initial concepts |
| Acme Corp | Rebrand 2025 | Logo | Revision | Alex R. | 1.0 | Client feedback |
| BluePeak | Website Launch | Website | Final | Jamie L. | 0.75 | Team sync meeting |
Export as CSV, Excel, or PDF for client billing, project review, or internal analysis.
Team Adoption & Training Tips
- Onboard new designers with a time tracking walkthrough in Monday.com and TimeVibe.
- Gamify time tracking: Celebrate consistent logging with team shoutouts or small rewards.
- Daily standups: Remind the team to log time for yesterday’s work.
- Designate a time tracking champion to answer questions and help with setup.
- Use Monday.com automations to remind the team to log time at the end of each day or week.
Advanced Best Practices for Design Teams
- Use time data for future project estimates: Analyze past projects to improve quoting and resource planning.
- Identify your most profitable clients and projects: Focus your team’s energy where it matters most.
- Spot scope creep early: Compare estimated vs. actual hours for each phase or asset.
- Justify scope changes or additional billing: Use detailed time logs to support change orders.
- Refine your workflow: Use time tracking insights to streamline handoffs, reduce bottlenecks, and improve collaboration.
Frequently Asked Questions (FAQ)
How do I track time for overlapping design projects?
Use custom fields for project and client, and log time as you switch between tasks. TimeVibe makes it easy to pause and resume timers for different projects.
What if a client disputes logged hours?
Share detailed, itemized reports exported from Monday.com time tracking for design teams. Include notes and revision numbers for transparency.
How do I track time for collaborative design sessions?
Log time for each participant and use the “Meeting” or “Collaboration” task type. Add notes for context.
Can I automate reminders for time tracking?
Yes! Use Monday.com automations and TimeVibe notifications to prompt your team to log time at key workflow stages.
Try TimeVibe Today
Ready to make Monday.com time tracking for design teams effortless? Try TimeVibe for Free or Book a Demo to see how TimeVibe can transform your creative workflow and client reporting.